www.jointhewater.com
Privacy policy
Introduction
YOUR PERSONAL DATA
Your personal data is collected each time you interact with www.jointhewater.com. The purpose of this policy is to explain how we use and store your data, protecting your privacy in line with relevant legislation and GDPR. It’s important to us that you are fully informed, so there is a lot of detail below, but if you have any questions at all please do just get in touch with us at info@jointhewater.com.
Join the Water is a feature documentary being made by Fair View Films Ltd, a company incorporated in England and Wales with company number 15806100 and whose registered office is 2 Salters Acres, Winchester SO22 5JW (referred to here as “Fair View Films”, “we” or “us”).
We take your privacy seriously. We are committed to protecting the privacy of any personal data you give us and we comply with all applicable data protection legislation. We are registered on the public register of data controllers maintained by the Information Commissioner in the UK.
We have a philosophy here about the way we use your consent to be contacted for marketing purposes (if you give us that consent). If you hear from us, we will always aim to be respectful, relevant and appropriate. If at any time you don’t feel we’ve lived up to our philosophy, please let us know straight away by getting in touch with us. You always have the right to withdraw your consent to us contacting you for marketing purposes at any time. Do this by clicking on the unsubscribe link at the bottom of the correspondence sent to you or by contacting us at info@jointhewater.com.
Please take the time to read this privacy policy, which is part of our terms of use for www.jointhewater.com (the “Site”). This policy explains how we collect, use and store the personal data you provide to us.
The information set out in this policy is provided to individuals whose personal data we process (you or your) as data controller, in compliance with our obligations under the Data Protection Act 2018 and the UK GDPR (as defined in the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations SI 2019/419).
This policy may change from time to time and, if it does, the up-to-date version will always be available on the Site. Please note that by continuing to use the Site you are agreeing to any updated versions.
DEFINITIONS
In this privacy policy where we refer to:
“Personal data” we mean data about a living individual who can be identified from that data (either by itself or when it is combined with other data).
WHAT DATA WILL WE COLLECT FROM YOU?
Data you give us
You may give us data about yourself by filling in forms on the Site or by communicating with us verbally, by phone, by email, by your actions or otherwise. This includes data you provide when you participate in or spectate at our screenings, update your profile, enter a competition, promotion or survey and when you report a problem with our site. The data you give us may include the following:
Contact details including your name, postal address, email address and phone number
Username and password
Personal details including gender, date of birth, age on race day and country in which you are based
Financial details such as bank details for the purposes of donating to the film’s production
Details of conversations with you and complaints, queries and/or comments from you (whether by email or on the phone)
Data we collect about you
With regard to each of your visits to the Site we may automatically collect the following data:
Technical data, including the IP address used to connect your device to the internet, login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other app data
Data about your visit, including the full URL clickstream to, through and from the Site (including date and time); pages viewed or searched for; page response times, download errors, length of visits, interaction data (such as scrolling, clicks, mouse-overs), and methods used to leave the page and any phone number used to contact customer service
Data we receive from other sources
We work with third parties and may receive data about you from them. If you log in to the Site through a social network site (such as Facebook), we may receive personal data about you from the relevant social network site.
WILL WE USE YOUR DATA FOR MARKETING?
We may send you marketing information or other email communication based on your use of the Site if you’ve consented to us doing so. You may opt out of marketing communications at any time via the unsubscribe link at the bottom of the relevant email or by emailing info@jointhewater.com.
We may also participate in Facebook’s ‘Custom Audience’ service to display our advertisements to you when you visit Facebook. It works by converting your email address to a unique number that Facebook uses to match with its user base.
HOW ELSE WILL WE USE YOUR DATA?
We may use your data to:
Help provide services to you and to analyse your use of the Site
Carry out surveys and analyse our user base to improve the Site
Check eligibility for competitions, contact winners, and provide winner details as required by law
Comply with legal obligations
Prevent illegal activity or protect our interests
We will not retain your personal data longer than reasonably necessary or required by law.
WILL WE SHARE YOUR DATA WITH ANYONE ELSE?
We only share your data anonymously or:
With your explicit consent
To comply with legal requirements or court directives
To prevent illegal activity or protect our interests
With trusted third-party providers to help deliver our services or perform analysis, provided they:
Keep your data secure
Use your data only as specified
We may also disclose your personal data:
If we sell any business or assets
If Fair View Films Ltd or substantially all of its assets are acquired by a third party
HOW WILL WE MAKE SURE YOUR PERSONAL DATA IS SECURE?
We follow strict security procedures to protect your data and have implemented measures to prevent unauthorised access. While we strive to protect your data, no system is 100% secure, and we cannot accept liability for loss, theft or misuse in the event of a breach.
WILL WE BE TRANSFERRING ANY PERSONAL DATA OUTSIDE THE EEA?
Your data may be transferred to and stored in countries outside the EEA. If so, we will:
Ensure secure and legal data transfer with proper safeguards
Use standard contractual clauses or transfer to countries with adequate protection (e.g., Canada)
Rely on specific UK GDPR Article 49 derogations when necessary, such as:
Contract performance
Legal claims
Your explicit consent
Legitimate interest
ARE YOU PROTECTED BY THIS POLICY OUTSIDE JOINTHEWATER.COM?
Our Site may contain links to third-party websites or apps. We are not responsible for their privacy practices. Please read their policies before submitting data.
WHAT ARE OUR LEGAL GROUNDS FOR PROCESSING YOUR PERSONAL DATA?
We process your personal data on the following legal grounds:
Consent – for example, sending marketing emails if you’ve opted in
Legitimate Interest – where processing is necessary for our operations, e.g., targeted advertising
Legal Obligation – where required to collect and process data by law
HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?
We retain your data only as long as necessary for the purposes it was collected. After this, it is deleted or anonymised. Retention periods are based on the data type, legal basis for processing, and risk of harm.
To enquire about specific retention periods, contact us at info@jointhewater.com.
WHAT RIGHTS DO YOU HAVE IN RESPECT OF YOUR PERSONAL DATA?
You have the right to request:
A copy of all personal data held about you
Correction of inaccurate or incomplete data
To withdraw consent where processing is based on consent
That we stop using your data for direct marketing
Depending on circumstances, you may also have the right to:
Request erasure of your data
Restrict our processing
Transfer your data to another provider
Object to processing where we rely on legitimate interest
To exercise any of these rights, email info@jointhewater.com and address your request to the Data Protection Officer. You may be asked for proof of identity.
If you’re unhappy with how we handle your data, you can also contact the Information Commissioner’s Office (ICO).
AUTOMATED DECISION MAKING
We do not make decisions based solely on automated data processing, including profiling.
TALK TO US
If you have any queries, comments or complaints about this policy, please email info@jointhewater.com.
Last updated: 10th April 2025
